By using our Site, you acknowledge that you have read, understood, and agreed to this Privacy Policy. If you do not agree with this Policy, please do not use our Site.
1. Introduction
The European Youth Cultural Initiative Association ("EYCIA," "we," "us," or "our") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, store, and protect your personal data when you use our website (the "Site"). By accessing or using the Site, you agree to this Privacy Policy.
2. Information We Collect
We may collect the following types of personal information when you use our Site:
- Personal Identifiable Information (PII): Name, email address, phone number, and mailing address — collected when you register for a programme, make a donation, or subscribe to our newsletter.
- Payment Information: If you make a donation or membership payment, payment details are collected securely through third-party payment processors. EYCIA does not store your full payment card details.
- Technical Data: IP address, browser type, operating system, and usage data collected automatically via cookies and website analytics tools.
- User-Generated Content: Comments, messages, or other submissions made through the Site.
3. How We Use Your Information
We use your personal data for the following purposes:
- To provide and improve our services, including programme management and event organisation.
- To process donations, memberships, and registrations.
- To send newsletters, updates, and promotional materials — only with your prior consent.
- To enhance the security of our Site and prevent fraud or misuse.
- To comply with applicable legal obligations.
4. Sharing Your Information
We do not sell, trade, or rent your personal data to third parties. We may share your information only in the following circumstances:
- Service Providers: With trusted third-party platforms that help us manage payments, email communications, and website analytics — under strict data processing agreements.
- Legal Authorities: When required by applicable law, court order, or governmental regulation, or when necessary to protect the rights, safety, or property of EYCIA.
- Partners: With your explicit consent, for collaborative events or cultural initiatives carried out with our partner organisations.
5. Cookies & Tracking Technologies
We use cookies and similar tracking technologies to improve your browsing experience and analyse website traffic. Cookies help us understand how visitors use our Site so we can continuously improve it. You can control or disable cookies through your browser settings; however, disabling cookies may affect certain functionality of the Site.
6. Data Protection & Security
We implement appropriate technical and organisational security measures to protect your personal data against unauthorised access, alteration, disclosure, or destruction. Despite our efforts, no method of online data transmission is completely secure. If you suspect a data breach or security incident, please contact us immediately at contact@eycia.eu.
7. Your Rights
Depending on your location (including under the General Data Protection Regulation — GDPR — for residents of the European Economic Area), you may have the following rights regarding your personal data:
- The right to access the personal data we hold about you.
- The right to request correction of inaccurate or incomplete personal data.
- The right to request deletion of your personal data ("right to be forgotten").
- The right to withdraw consent for marketing communications at any time.
- The right to request a portable copy of your personal data.
- The right to object to certain types of data processing under applicable circumstances.
To exercise any of these rights, please contact us at: contact@eycia.eu. We will respond to your request within the timeframes required by applicable law.
8. Data Retention
We retain your personal data only for as long as necessary to fulfil the purposes described in this Policy, unless a longer retention period is required or permitted by law. When your data is no longer needed, we will securely delete or anonymise it.
9. Third-Party Links
Our Site may contain links to external websites operated by third parties, including partner organisations and social media platforms. EYCIA is not responsible for the privacy practices, content, or security of any third-party websites. We encourage you to review the privacy policies of any external sites you visit.
10. Changes to This Policy
EYCIA may update this Privacy Policy from time to time to reflect changes in our practices, technologies, or legal requirements. All updates will be posted on this page with a revised "Last Updated" date. We encourage you to review this Policy periodically.
11. Contact Us
If you have any questions, concerns, or requests regarding this Privacy Policy or our data protection practices, please contact us:
European Youth Cultural Initiative Association
La Défense, 92400
Courbevoie, France
Email: contact@eycia.eu